Medical Record Organization

Medical record organization is the basis for effective medical analysis, presenting a clear, ordered health history for each patient or resident. Our health information specialists quickly sort records by care provider and care episode, then index by document type, to reconstruct an exact chronological timeline of events, thanks to our proprietary software, Zaxas® .

Identification of Completeness Assessment

During medical record organization, we perform an identification check for the completeness of each record. As we check your records, we will:

  • Purge duplicates
  • Remove or redact documentation belonging to other individuals
  • Identify potential missing documentation
  • Ensure HIPAA compliance

If we believe a record is incomplete, we alert you promptly. This allows you to address any gaps and take immediate action, so a complete record can be assembled without delay.

View, Access and Search Records Online at Any Time from Anywhere

Once medical records are organized, they are electronically Bates labeled for easy identification and retrieval. All documents are assigned to authorized users for immediate access.

View, access, and search your records online at any time, from anywhere with Zaxas®, our secure proprietary web-based software. Each person on your team is provided a unique login to access Zaxas®, which enables early preparation and planning, as well as facilitates coordination among team members. Multiple people can be logged in to access and view records simultaneously, so you and your colleagues, no matter how remote, will literally be on the same page.

Excelas Medical Record Organization

Related Records Services

Our firm regularly uses the Excelas Care Calendar which is an excellent tool to present medical care and staff interactions.  The Care Calendar’s functionality allows easy access to the documentation and provides attorneys and witnesses a very accessible tool to present testimony.  The ability to access an exact page so quickly, especially during live testimony, is a great feature of the calendar.  Moreover, the calendar function itself tells the story of the number of interactions and “touches” in a clear and relatable format.  It is an excellent product we will continue to utilize.

- Matthew T. Corso, Shareholder, Buchanan